Tasks of an Office Assistant

Looking for an Office Assistant in Dubai? If you want to have more time to manage or do major tasks at your office or business, then hiring an office assistant might just be the right move for you. But before you consider it, get familiar with some of the tasks that an office assistant does.

An office assistant is an employee who works to support management and executives of the company by using different skills in communication,project management, and other organizational skills.

Common Tasks of an Office Assistant

General Work Duties: In general, office assistants do most of the paper work including organization and filing of documents, making appointments and schedules, arranging events for the company and even assisting other employees that may need help such as the Marketing team or Sales team.

Bookkeeping: In some work environments, an office assistant’s responsibilities may stretch out from making spreadsheets to detailing expenses for the accounting department. If this is the case, some office assistants may be required to be trained in office bookkeeping programming, for instance, Microsoft Excel.

Organizing and Scheduling: Planning events like official social affairs and lunch appointments are also part of the jobs of an office assistant. This can be a tough job especially if the managers or company has many engagements and need to keep up with the schedule and make sure that meetings and events do not overlap.

Documentation: It is also common for office assistants to be the one managing the records section or reports of different departments. Depending on the organization, there may be a head for documentation while several office assistants are the ones doing the leg work in making sure that the files are all in the proper places for the manager or head to check.

Specific Office Assistant Duties: In some companies, office assistants may also do tasks that are not under the general duties and may be assigned specific duties if the occasion calls for it. For example, if the company has a party or event, the office assistant may be assigned to take care of organizing the event so that means looking for caterers and other suppliers needed for the event or party.

Common Skills Needed in  an Office Assistant

  • Organization Skills
  • Strong communication skills
  • Ability to oversee suppliers and orders
  • Be able to work with a team
  • Ability to make decisions on small matters without supervision
  • Emailing and getting mail and packages
  • Some basic computer skills in Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
  • Sending faxes
  • Overseeing records

If you want to work as an office assistant, these are just some of the skills and the tasks you may handle. But your overall work and how you may come to like it will still depend on the company or organization you are working for. In general, an office assistant must be ready to serve and handle the nitty gritty details of a task if he or she wants to be successful at the job and last several years in this type of work.